With all of the tasks that are on your plate, transitioning to Managed Print Services (MPS) can seem like a process you can put off for a while. Change is always a bit of a pain, so you’ll put it off until… later. If you’re not sure whether MPS is a good fit for you, read on for some signs that “later” is now, and you need an MPS solution sooner than you thought.
You’re spending too much. MPS is a key ally for saving on print-related expenses. Your consumables will be standardized, and you’ll no longer have to pay for IT to wrangle printer problems. MPS will provide you unprecedented visibility over your print data, which you can leverage to improve efficiencies. In fact, MPS can save you as much as 30 percent on your printing.
You don’t know what you’re spending. Printing is one of those distributed costs that can be hard to get a handle on. Fortunately, MPS centralizes your printing and can place an actual bottom line on the cost of your fleet—from devices and supplies, to maintenance and troubleshooting. Not only will you appreciate a single payment for all your print services, but you’ll finally be able to understand your costs and bring them under control.
You have more print-related devices than you can name. If your business is like most, your print ecosystem has evolved over time. MPS designs a print solution that minimizes cost and space while maximizing function. Your MPS partner may recommend moving to a multifunction printer or designating a high-efficiency black and white printer for your medium-sized workgroup, for example. Incorporating MPS will ensure that every device has a purpose and that they are working at peak performance for your team.
You have security concerns. Security features available with an MPS solution are unbeatable. Encrypted network connection provides security while data is in transit to your printer, while encrypted hard drives and memory purging protect that data once it arrives. MPS can take security of your printed documents to the next level by releasing jobs for print only when the user provides a security code or access card.
You’re expanding, moving, or reorganizing. The perfect time to adopt an MPS solution is when your business is already in transition, because you’re able to begin your next step on the right foot. Your MPS provider will work with you to understand your operations and provide guidance about solutions that will streamline workflows and optimize your print environment.
Managed Print Services is the solution for companies ready to spend less, understand more, work smarter, and print safer. If you think your business needs MPS, contact Golden Gate Office Solutions to get started.