Is your office spending entirely too much time managing its printers and copiers? If so, it’s time to consider Managed Print Services (MPS). MPS is a solution offered by print service providers that manages and oversees all aspects of your printing fleet. The optimization of these devices—such as printers, copiers, scanners, and fax machines—can go a long way for your organization by increasing efficiency and saving you money.

Let’s start with a print assessment
An MPS assessment is the first step that takes place and provides an overview that is crucial to get your printing environment under control. This assessment will carefully analyze the number and types of devices being used, their location placements within the workplace, current print volume, and other relevant data to identify trends and inefficiencies in your printing output. Once all of this information is collected and analyzed, your MPS provider will formulate a plan to better manage your printing fleet.

Now you’re ready to control your costs
Once the MPS assessment is complete, it’s time to reap the benefits. Now that your printing fleet has been optimized to perform at maximum efficiency, you no longer have to worry about workflows coming to a halt because of down printers, and other headaches that come with unmanaged devices. You’ll also save money by networking your computers to print from the proper device that matches up with the correct job output. For example, employees or departments printing basic black and white documents to be used in house are configured to print from the lower-end monochrome printer, rather than using the more expensive toner from the color printer that produces high-quality prints that are lost on simple jobs. It’s these minor changes that are often overlooked; however, they add up and can have a big impact on your bottom line.

Be ready for the future
MPS also helps by predicting your organization’s printing needs for the future. Through tracking and monitoring systems, you will be properly prepared with valuable information on upcoming spending forecasts and inventory needs. There’s no more need for last-minute inventory orders that require your staff to scramble for materials to compete a job. MPS keeps you always prepared to support your printing needs rather than standing around a printer waiting for much-needed consumables to be delivered in order to finish a critical job.

MPS puts your printing devices in the hands of trained professionals. This frees your employees to focus on the important operations that make up your core business, rather than your office equipment. Contact Golden Gate Office Solutions to schedule an MPS assessment of your printing fleet.