Cloud technology has found its way into more and more businesses—both large and small—over the past several years. As a growing technology that provides organizations with the tools to access their information at any time from any place, cloud technology is a must-have solution in today’s digital era. In this blog post we’ll dig deeper into this revolutionary solution.
How does the cloud work?
Using cloud-based document management is quite simple for the end user. Rather than saving files or data to a USB stick or a local drive of some kind, your information is saved to a secure online platform through cloud software. Users have easy access to documents, which can then be shared, indexed, and archived as if they were stored in a more traditional method.
Benefits of scanning to the cloud
Scanning your documents centralizes your business’s information. Rather than having employees save documents locally in multiple locations, the cloud provides an outlet for all employees to securely access from wherever they may be. With the growing trend of remote employees and expanded office locations, sharing documents through cloud technology is the easiest way to keep all employees connected. It takes a matter of seconds for multiple employees across multiple locations to share and retrieve information through a secure link that accesses your cloud platform.
Speed and efficiency are the two major benefits to scanning your documents to the cloud. With these advantages of your document management solution, your business will be able to provide a better customer service experience. In today’s world of extensive technology, everyone wants everything instantaneously. With cloud technology, you can provide information to your customers faster than ever. Employees can also access real-time information, providing customers with the most up-to-date facts and figures. If a sales person forgets an important sales proposal in a meeting, the employee can access the document from the cloud right then and there without any hassles.
There’s also the added benefit of security provided by the cloud. With your files securely saved in the cloud, you don’t need to worry about the after effects of a natural or data disaster. Service providers ensure the safety of your documents in the cloud, making sure you have complete access to whatever you need, whenever you need it, regardless of the condition of your company’s physical location.
For more information on how cloud technology can help your company, contact Golden Gate Office Solutions today.