Your San Francisco Bay Area business, like most others, still relies on paper documents in its workflows. As such, you rely on copiers and printers to produce these documents. While these invaluable devices offer so much more in the way of productivity and functionality than their predecessors, one thing they can’t do is manage themselves.

These devices need intervention on our behalf to operate as optimally, reliably, and efficiently as possible. They require management that involves routine maintenance, consumable replenishment, and security updates. Who is managing the printers in your office? If they aren’t being managed, they are likely costing you.

A company’s print fleet is a significant expense, one that averages between one and three percent of its annual gross revenue. Unfortunately, these costs are often overlooked by businesses. Combine that with an unmanaged print fleet and you’re looking at a significant amount of overspending that is needlessly driving up your expenses. You’ll find bloat in the form of large amounts of unnecessary or non-work-related printing, excessive amounts of device downtime that delay your workflows, energy-inefficient machines raising your electric bill, and unsecured devices that expose your sensitive data to threats.

However, there is a simple and affordable way to manage your print fleet to keep these costs under control: Managed Print Services (MPS). By partnering with an MPS provider, your printing environment will be in the hands of trained and certified office technology experts. They will help you take control of your print fleet and eliminate unnecessary expenditures through a number of measures, such as:

  • Input and guidance to streamline your print fleet with the right devices, eliminating unreliable, inefficient, obsolete, or underutilized machines.
  • Inventory management and auto-supply replenishment to ensure you don’t waste consumables yet always have what you need to print.
  • Access control to eliminate unnecessary or wasteful printing by ensuring your employees are only printing what they need to print.
  • Optimizing device security through regular firmware patches and updates, configuring security settings, and implementing access control lists to limit access to your printers.

Your business is already spending a significant amount of money on printing, why spend more than you have to? Our Managed Print Services will help you gain control of this spending while improving the reliability of your devices and the integrity of your sensitive data. If you’d like to learn more about our MPS solution, contact Golden Gate Office Solutions today.