As the maintenance of printers and copiers amounts to 75% of the total cost of these machines, you might be increasingly reliant on digital documents. However, that doesn’t mean you should do without office equipment. You still need various devices to optimize your workflow and stay compliant. If buying them isn’t an option, you may want to rent office equipment.
This article will explain how to do so if you’re on a budget.
Why Should You Rent Office Equipment?
Renting office equipment makes sense for a number of reasons:
- Cost-effectiveness – The upfront cost of renting office equipment is lower than the price of buying supplies.
- Flexibility – When renting an office machine, your provider lets you change or upgrade your device whenever you want.
- Easier maintenance – Most vendors of rental office equipment are available 24/7 for emergency maintenance.
How to Rent Office Equipment While Saving Money
Before your sign your rental agreement, consider the following factors.
What Are Your Business Needs?
Don’t take your rental equipment at face value. For instance, you may rent a large fax machine or printer when you only need a small one.
To avoid this, consider your needs before renting the equipment. Think about the necessary capacity and how long you’ll use the tools to avoid wasting money.
Can You Compare Prices?
Don’t rent office equipment from the first vendor you come across. Chances are you could miss out on better deals from other providers. So, ask multiple companies for their rates to get the most cost-effective option.
Can You Make an Advance Reservation?
When you want to rent office equipment, try to start the search for the right company and reserve your tools a few months in advance. This gives you more time to find an affordable vendor, eliminating the need to scramble at the last minute.
Look for Discounts or Coupons
Another way to rent equipment on a budget is to look for a discount, coupons, and special offers. For example, some companies may give you discounts if you return the tools intact.
Make an Informed Rental Decision
If you’re looking to rent office equipment, you shouldn’t rush the process. You may end up with a malfunctioning device or a vendorunwilling to service the machine. Hence, start searching for a reliable provider in good time.
Golden Gate Office Solutions is one of your best options. We have all the equipment you need in your San Francisco office, including wide-format printers, production printers, card cutters, and digital presses. Contact us for a customized quote.
