If nothing else, 2020 has taught businesses the importance of having access to their files and data from anywhere. The COVID-19 pandemic response led to more people than ever working remotely from outside of their office. And while for most it’s relatively convenient to work from anywhere due to modern connectivity, some were better prepared for this new normal than others. Those companies already working with digitized documents in a digital business environment were able to keep doing business as usual without any hassles. All because their employees have access to their files from wherever they are working.
Playing a key role in this paradigm shift are document scanning solutions. This technology makes it possible for the digitization of your documents, the first step in making your files and data quickly and easily accessible to you from anywhere. Digitizing your documents with scanning solutions is especially invaluable when:
Your company is made up of a dispersed team – Even before COVID-19, and certainly to be the case long after it’s over, many companies had employees dispersed and not all working in the same physical location. This can make collaboration challenging at best if staff members can’t instantly—and securely—access and share information from where they are working. Scanning solutions make it possible for all of your employees to work with the same files, regardless of their location.
You need quick and easy access to your files – Time is money in business, and far too often time is wasted looking for the information we need to do our job. However, when your files are scanned and stored electronically, they can be accessible in a matter of seconds. Indexing makes it possible to search your digital files for keywords and phrases, simplifying your searches even further.
You must abide by regulations – Businesses within certain industries are required to comply with strict regulations regarding the storing and archiving of their data. Paper documents make regulatory compliance even more challenging. However, by converting your files to digital documents with scanning solutions, you can securely and efficiently retain your records to ensure regulatory compliance.
Working with digital documents is the most efficient way to work, ensuring collaboration, convenience, and compliance. The first step in the digitization of documents is a scanning solution. If you’d like to get started on the path toward a paper-less office, contact Golden Gate Office Solutions today.
