If your business is like most, printing still plays a big role in the workflows around your office. Your staff relies on office technology devices such as multifunction printers, scanners, wide format printers, or production printing machines to handle your document needs. Like any other area of your business, efficiency is imperative in your printing environment. Being able to do more with less, or in less time, is key to optimizing your processes to create a higher return. Thankfully, we offer a solution called Managed Print Services (MPS) that can increase efficiency within your printing processes and as a result, your company’s workflows overall.
For starters, your MPS provider will analyze and assess your current print environment, taking into consideration your business processes, existing hardware devices, and the layout of those machines in relation to your workplace. Armed with this information, they will provide you with recommendations on how to optimize your printing fleet to best serve your workflows. That might include replacing inefficient, outdated, obsolete, or redundant devices with ones that are more reliable or better equipped to meet your requirements or even re-locating existing devices to better-suited locations. The result will be ensuring you have the right solutions in place to handle your workflows and placing them in the right place in your office’s layout for optimal efficiency. During this assessment, your provider will also install device-monitoring software that will collect data on your company’s printer usage and printing habits. This knowledge will enable you to further streamline your processes, as well as reduce or eliminate unnecessary printing and lower your printing costs.
Managed Print Services will also help your workflows by helping to avoid bottlenecks that can cause you to miss deadlines. With an MPS engagement, your provider takes on the responsibility of managing and maintaining your office technology devices. In addition to getting any machine back up and running quickly due to their expertise and experience, they’ll help you avoid downtime altogether through proactive maintenance, routine servicing, and automatic supply replenishment. Workflows come to a screeching halt when employees are standing around waiting for a down printer to be repaired or have its supplies replenished. However, MPS can prevent that from happening by having trained print professionals monitoring and taking proper care of your devices before there is a problem.
You strive to bring efficiency to all other areas of your business, why not your printing environment? Managed Print Services will do just that, and help you improve your company’s workflows. To learn more about our MPS solution, contact Golden Gate Office Solutions today.
