If businesses didn’t already know this prior to the COVID-19 pandemic, they now know how it pays to have access to your files from anywhere. Whether it’s accommodating your employees working while sheltering at home or just adapting to the ever-increasingly mobile world we live in, smart organizations have recognized the need for and embraced the ability to access their data anywhere, at any time, on any device. Document scanning is a vital key to this solution, the technology that makes quick and easy access to data possible for remote and agile workforces.
There’s no shortage of solutions to help us do our jobs when out of the office. Technology such as smartphones, email, videoconferencing, and virtual private networks (VPN) allows us to stay connected with coworkers and clients no matter where we are. However, to truly be productive and collaborate with others, we need access to our documents; in hard copy format, this is difficult to pull off. But when those documents have been scanned, digitized, and converted to electronic files, these same documents can be accessed, shared, and worked on from anywhere.
The first step in the equation is scanning your paper documents. With a quality document scanner at your disposal, hard copy documents can be quickly and effortlessly digitized. Intelligent capture technology such as optical character recognition (OCR) allows the data within your documents to be extracted so it can be indexed for easy keyword searching or leveraged into workflows or business processes. These functionalities make your data even more valuable and easier to work with after it has been digitized.
Using document scanners to digitize your files provides a business with plenty of other benefits besides just improving access to your data. Electronic documents are cheaper and more efficient to file and store, easier to secure and control access to, prevent lost or missing files, promote collaboration and file sharing between people and departments, and help ensure regulatory compliance. Document scanning is an affordable technology available to companies of any size. Pair it with a powerful solution like document management to digitize your workflows and realize a total digital transformation within your business.
Whether it’s a standalone document scanner or a multifunction printer (MFP) equipped to scan documents, Golden Gate Office Solutions has the device to help you digitize your documents. Contact us today to help us find the right scanner for your needs.
