Attaching adhesive stamps manually on mass mail is time-consuming and can introduce human errors that increase postage costs. Yet, most businesses are on the lookout for ways to save time and reduce expenses. This is where an in-house postage meter comes in. It digitizes the mail stamping process to reduce the amount of labor needed in mail processing. Here, we’ll discuss more about a postage meter and why it’s worthwhile to have.
Understanding the Purpose of a Postage Meter
Using physical mail hasn’t become old-fashioned yet, as most businesses still find it a valuable way of connecting with the stakeholders. To make the process more efficient, businesses rely on automated corporate mailing systems.
A postage meter is one component of the mailing system. It stamps the mail within your business, so you won’t have to go to the post office.
First, you load money into the postage meter account. Next, you place your mail on the scale to determine the weight. Afterward, you feed other details such as mail destination and other special services required to the operator. The postage meter will calculate the price and imprint a stamp directly on the envelope or produce one on a meter tape that is stuck to the mail. The meter then automatically deducts the postage cost from your account.
When you finish preparing the mail, you can drop it to a post office or have a scheduled carrier collect it for delivery.
Top 3 Benefits of Having an In-House Postage Meter
Although postage meters have so much to offer, it’s unfortunate that plenty of businesses view them as additional expenses. The section below details all the benefits a business can get from having a postage meter:
Saving on Postage Expenses
A postage meter cuts postage expenses considerably. First, it calculates the weight of each mail accurately, preventing overcharges. Though an overpayment of a single piece of mail might be insignificant, over time, this accumulates into huge amounts, especially if you process large volumes of mail daily.
Another thing is that you won’t have to go to the post office anymore to send your mail. In the process, you’ll save on transport expenses related to postage mail.
Finally, postage meters also offer discounts that would otherwise be unavailable in a post office or with stamps. For instance, you get a postage discount of $0.05 per mail compared to going to a USPS post office.
Ease of Integration With Other Mail Processing
A postage meter seamlessly integrates with other mail processing components, such as a folder and inserter. This makes it easy to automate the entire mailing process, including folding, enveloping, and sealing mail. Automating these processes eliminates manual labor, which is slow and prone to error.
Improving Customer Experience
Postage meters can customize mail by printing business logos, personalized messages, or product images on the envelopes. This improves a business outlook and creates a good first impression on clients. It also acts as a form of free advertising that enhances readership and improves the response rate.
Always Go With the Best Postage Meter Option
Although renting a postage meter might seem expensive, in the long run, it increases a business’ mailing efficiency. Regardless of your daily mail output, you can find a suitable postage meter that matches your business needs at Golden Gate Office Solutions. If you need a postage meter in San Francisco, talk to us today to know your options.
