Advances in technology have transformed the workday of professionals in today’s workplaces, but one thing hasn’t changed—the need to make hard copies of important documents. This is why the printer and copier have remained a staple of modern offices, long after obsolete hardware such as typewriters, Dictaphones, and telephone switchboards have been put out to pasture. Necessary as they are, printers can take a big bite out of the budget of a small business. Laser printers, desirable as they may be for their capacity to handle high print volumes and support a wide range of paper sizes and dimensions, can cost a business thousands of dollars. In addition, it’s a given that, like computers and cars, printers and copiers become obsolete far more quickly than we like.

Thankfully, you can get around both these problems by leasing your office equipment rather than purchasing it. Leasing a printer, copier, or any type of office hardware involves signing an agreement with a technology provider in which a business agrees to make monthly payments in exchange for the use of the equipment for the duration of the lease period. At the end of the arrangement, the business may have the option of renewing the lease for another length of time, purchasing the printer/copier, or returning it.

The Benefits of Leasing Printers and Copiers
No matter the size of your business or how long it’s been operating, leasing is often a wise choice. For new startups, however, it’s a no-brainer for several reasons.

Reduces Capital Costs: Leasing does away with the need to tie up capital that could be put to other uses, such as hiring and training additional personnel or moving to a larger workspace.

Makes Cash Flow Forecasting More Accurate: Lease payments come in a variety of payment packages. This flexibility allows a business to not only choose one that fits its present budget, but makes it easier to visualize how much money it can expect to have available for future uses.

Easier to Qualify for than Financing: Qualifying for a lease is easier than qualifying for a loan. The requirements are not as stringent, plus it takes less time, which is invaluable if a company has just had its existing printer break down suddenly. Leasing companies generally rely on a business’s location, type, time in existence, and its credit score. In addition, no down payment is required for a lease, which in and of itself can be the deciding factor for some businesses.

Each business is as unique as the individuals who run them and work for them. If you’re in the market for a new copier or printer, contact Golden Gate Office Solutions today and we can help you determine the best kind of lease for your situation, and find the perfect device for your workflows.