Managed Print Services (MPS) can help your business to increase its efficiency and save on printing costs. Unfortunately, many businesses have never heard of MPS or are unsure of what it is and how it can help. If this applies to you, here’s a primer about Managed Print Services and what it can bring to your organization.

What Exactly Is Managed Print Services?

MPS helps to optimize all of your business’s printing by outsourcing it to an MPS provider. An office technology partner like Golden Gate Office Solutions will take on the responsibility of managing all aspects of your print fleet, providing you with visibility and control of your devices and printing. This includes service, supply replenishment, usage reporting, hardware replacement, and ongoing monitoring of your document output.

How MPS Can Improve Efficiency

Managed Print Services improves workplace efficiency in a number of ways. First, it prevents employees from experiencing printer downtime. With your devices being monitored in real-time and undergoing maintenance, they’ll always be in top shape, ready to perform. Automatic supply replenishment will eliminate the headaches that arise from empty toner or ink cartridges with a deadline looming.

Another way that MPS can improve efficiency is by freeing up time spent on printer maintenance. With MPS in place, trained and certified professionals set up your printers and maintain them going forward by performing any necessary service. This allows your employees to focus on their job, instead of wasting time trying to figure out how to install or repair a printer. Finally, your MPS provider will analyze your devices and workflows, add or remove devices as needed and relocate machines to the most optimal location for maximum efficiency.

How Managed Print Services Can Lower Costs

Managed Print Services can help lower your printing lower costs—music to the ears of office managers—by helping you to track your printing and related costs. With multiple printers, it is hard to know exactly how much printing is done in your office and what you are spending on printing, including ink and paper. MPS provides visibility into your printing through analytics, giving you the opportunity to identify wasteful printing and eliminate it. In addition, your MPS provider will identify inefficient, redundant, or unnecessary devices that are contributing to your bloated print expenditure.

MPSs are a great way to improve efficiency and reduce your printing costs, regardless of your company size. Are you ready to learn more about MPS and get a free assessment? Contact us today!