Making the decision to lease office equipment instead of committing to purchasing new office equipment can be a smart and cost-efficient decision for your business. There are many pros when it comes to leasing office equipment, including low upfront costs and flexible payment plans. If you are considering leasing office equipment for your company, Golden Gate wants to be sure you’re asking your vendor the right questions.

Here are a few questions you should ask before leasing office equipment:

  • Who pays for the supplies and the shipping of supplies?

Before leasing office equipment, you will want to ask your vendor if your company will be in charge of covering the cost of toner and other equipment parts. Inquire with your vendor if they offer any programs that track your supply usage and automatically restocks consumables when you’re in need.

  • What if I change my mind about the device?

If you have chosen an office copier or printer to lease, but after using the equipment, decide that it is not a good fit, you will need to understand your vendor’s procedure on exchanging office equipment. Be sure to ask thorough questions on their exchange process, including any hidden fees.

  • What happens at the end of my lease?

When it comes to the end of a lease period, vendor terms vary greatly. Do your research and find out what the process is and what to expect when it comes time to return your leased office equipment.

  • What if something goes wrong?

When leasing office equipment, situations arise where you will need assistance, service, or troubleshooting. Be sure to ask your office equipment vendor if the agreement is all-inclusive and exactly what kind of services that entails.

  • Does Golden Gate provide insurance on the rental office equipment?

Either the printer leasing company provides insurance along with the leased equipment or you will be responsible for purchasing insurance yourself. Make sure to inquire about the vendor’s insurance packages or lack thereof.

  • Will I be charged for making scans?

Some office equipment rental companies charge for scans while others only charge for printing. If your company performs a lot of scans, you will need to communicate with your vendor regarding what is involved in your lease.


If you are looking to rent office equipment for your company, contact Golden Gate Office Solutions to learn more about our short-term rentals and long-term office equipment lease programs!