Cyber criminals are constantly looking for security gaps in every part of an organization. Web-based printers are a crucial part of today’s office workflows, but they can also be a point of weakness when not properly secured. Printer security not only protects your internal hardware and processes, but also the sensitive data that is transmitted via your office technology devices.
Today’s multi-function printers (MFPs) are part of a total business strategy and are usually made available for company-wide documentation management, including copying, printing, faxing, scanning, scan to cloud, and scan to storage functions. Instead of operating in isolation, printers now have to connect on LAN, Wi-Fi, and even have remote access. Which makes them vulnerable to cybersecurity threats. By utilizing Managed Print Services (MPS), you’ll have access to the technology and expertise to help mitigate these risks.
What is Managed Print Services?
Managed Print Services (MPS) is a solution that entrusts the management of your entire print fleet to a trusted office technology partner. One of the many benefits of MPS is securing your printing environment, making sure that print jobs are not vulnerable to security threats. With Managed Print Services, you have peace of mind knowing:
• Sensitive documents are protected from loss or theft during remote printing
• Printer access is controlled on multiple levels with group or individual permissions
• The data network the printer uses is secured from printer to network
• Printer security strategies are added to other standard IT secure functions
For many companies, documentation remains a crucial part of doing business with both customers and B2B clients. Companies cannot afford to overlook the threat printers pose to their confidential data.
How MPS Secures Your Data
MPS makes sure your entire print environment is safe from both external intrusion and internal data compromise. When it comes to securing your data—which could be sensitive financial data, your employee’s personal information, proprietary manufacturing methods, or your unique marketing graphics—the office printer system can be a weak link for many operations. Thankfully, MPS can mitigate security risks associated with printing cycles through measures such as:
• Enlisting password protection
• Establishing authentication routines
• Regularly updating firmware and drivers
• Replacing older devices with modern ones that boast the latest, greatest security features
Contact Golden Gate Office Solutions today to learn more about securing your printers and protecting your data with our Managed Print Services.