No matter what type of business you are in, there are minor, seemingly mundane tasks that are important, but time consuming. Fortunately, technology offers us the ability to automate many of these tedious tasks, giving you more time to tackle one of your many other mission-critical daily responsibilities. One of these tasks that can be automated is reading the meters on your office equipment. Meter readings are imperative, as your service provider needs to know what proactive and preventative maintenance is needed to keep your equipment running efficiently.
Here are some benefits to automatic meter reading:
Increased Efficiency: Your staff does not need to physically visit each machine. Gone are the days when an employee has to page through those confusing menu options to try to figure out how to get the meter reading. Automatic reading is also faster than checking meter readings manually. If you have multiple devices on your network, automatic readings will save you a lot of time and headaches.
Ensure Precision: Manual data entry is bound to result in some mistakes here and there. Eliminating human error is nearly impossible. With automated reporting, errors are eliminated and accuracy of data is improved. With more dependable information, your business can plan your costs and maintenance more effectively.
Warning Alerts: Those last-minute errands and unanticipated downtime can cause serious delays to your daily operations. With automatic meter reads, you are alerted for supply and maintenance needs before the issue gets out of hand and causes a bottleneck in your workflow.
Heightened Security: All businesses value security more than ever, and with good reason. With automatic meter reads, you don’t need to worry about the security of your documents. The content within documents processed on your office technology devices is not collected or sent with automatic meter reading; only usage details are checked and submitted. The automatically-read and submitted usage data is also encrypted for transmission to your service provider, further ensuring security.
Customized tracking: You can set your tracking and reporting needs however best fits your schedule, be it daily, weekly, or monthly. There is no manual intervention ever needed; everything is automatic. No more time spent manually clicking through every piece of office equipment.
Implementing automatic meter reads will make your life easier. If you are ready to get timely, accurate usage reports from your office technology devices without spending any more mental power on those complicated equipment menus, contact Golden Gate Office Solutions to get your printing usage automated today.